Once upon a time, when we were at school and received the dreaded warning from the principal, we found ourselves at a crossroads. It was a junction of anger, helplessness, and a flood of teenage emotions, all stemming from being called out for breaking the school rules.
Being called out in that way could feel like an affront – after all, we were just children, learning our way around rules and responsibilities. The reaction? Often, an emotional rebuttal, sometimes escalating to challenging the principal. However, as time (and maturity) would eventually teach us, tackling the issue with an aggressive stance isn’t the best approach.
The same level of emotional calmness should be applied within your business when encountering similar issues. Management problems, like managing rosters, don’t need to meet with hostile resistance but instead can be transformed with the right tools and approach.
Enter the world of time attendance systems – a tool that promises to revolutionize roster management.
Time Attendance Systems: An Overview
In a nutshell, time attendance systems track and monitor employees’ work hours. Modern time attendance systems, however, go a mile further. They effectively manage employee rosters, keep a record of actual working hours, facilitate scheduling, and streamline payroll calculation.
This time and attendance tool use biometric indicators, portable devices, or computers to monitor and record attendance data. Essentially, the system provides automated input to payroll systems, making accurate records and saving substantial time and effort.
Management Made Effortless
Time attendance systems simplify the rather cumbersome task of creating and managing employee rosters. Traditional roster management, done manually or on complex spreadsheets, can quickly lead to errors and confusions.
With automated software, assigning shifts, managing time-off requests, and adjusting rosters as per workforce deployment becomes seamless. The system ensures maximum coverage by allowing variances in workforce deployment. Managers can easily assign employees to different shifts, ensuring even distribution and preventing overstaffing or understaffing.
Error Free and Compliant
One key advantage of time attendance systems is the reduction in errors. By automating the roster creation process, managers can avoid time-consuming mistakes. Consequently, this increases productivity while reducing unnecessary payroll costs.
Moreover, the system enables organizations to meet labor law compliances related to overtime, breaks, and holiday pay. This way, businesses avoid penalties for non-compliance and maintain a good track record.
Employee Morale and Accountability
At its core, time attendance systems instill a sense of fairness in roster management. Preferential treatment diminishes when schedules are generated automatically. It also enhances a sense of responsibility, as every employee can track their attendance and have a clear view of their work hours. This boosts morale and fosters a more trustful and accountable work environment.
In conclusion, consider a time attendance system as the metaphorical ‘principal’ of roster management-berating it or resisting its incorporation won’t do much good. On the contrary, accepting it calmly with an open mind, focusing on improvement rather than retaliation, and acknowledging its potential benefits can transform the entire ordeal into a growth opportunity. Therefore, let’s embrace technology and let it guide us toward improvement, just like we learned to accept the wisdom and guidance from our school principal.
About Clockgogo
A cloud-based time attendance management system aims to make time tracking more easy and effective. Powered by the patented 4-level verification technology, Clockgogo provides HR staff with a peace mind upon time card management.
Fake GPS, buddy punching, hefty hardware costs, clumsy installation will not be problems anymore. With flexible and user-friendly roster planning and reporting capabilities, calculation of work hour, overtime and other time attendance results is just a click away.
Time card and time attendance results can also be retrieved through API for third-party HCM / HRIS / HRMS / HR system integration (e.g. Workday, Peoplesoft etc.).
Since its launch back in 2016, Clockgogo has already processed more than tens of millions faces and is widely adopted among global brands.